Wednesday, 26 June 2024 09:22

4 Common Issues Our Office Movers in Denver See All the Time

Moving offices can be a stressful and overwhelming process, especially when you think about all the logistics that are involved. Between all the shuffling pieces and your routine responsibilities, it's easy to let some things fall between the cracks. Our office movers in Denver have helped hundreds of businesses relocate over the years, and we've seen all kinds of issues arise during those experiences.

At Amazing Moves, we're on a mission to make every move amazing. Period. To support that goal, we happily share all kinds of insights on the moving process free of charge. In this article, we will explore some of the most common issues our commercial office movers have encountered and how you can minimize and prevent those issues during your future move.

What Sinks Commercial Moves: Insights from Office Movers in Denver

This is not an exhaustive list of commercial move complications. Many things can go wrong throughout the planning process and in the weeks leading up to the big day. More often than not, office moves are delayed or severely impacted by these 4 common issues.

Poor Timeline Management

You'd be surprised how many businesses inadequately plan out their commercial moves. Far too many businesses start the planning process too late and fail to consider all the logistical details that need to be ironed out (e.g., decommissioning the old office, preparing the new space, etc.). And many others do not book their office movers until the last minute, which is a recipe for disaster.

A lack of clear deadlines and milestones can cause chaos and inefficiency in any move. This can lead to wasted resources, operational downtime, and many other consequences.

In most cases, it's best to start the planning process at least 6 months in advance. The sooner you can start planning your office move, the better.

Inadequate Budgeting

Whether you're upgrading, downsizing, or starting fresh in a new location, moving into a new office can come with a lot of costs: both expected and unexpected. Of course, your total costs for your office move will depend on a variety of factors such as:

  • The overall square footage of both offices
  • Your total moving inventory (e.g., equipment, workstations, etc.)
  • The distance to the new workspace
  • Labor
  • IT/Data cabling
  • And more

In general, the average office move in the U.S. ranges from roughly $5,000-$15,000 (Angi). It's best to err on the side of caution and set aside a sufficient budget to cover your expected costs and unforeseen expenses such as additional packing supplies or last-minute changes.

Security Concerns

This issue is typically a symptom of poor planning, but many office moves can become hindered by physical security issues and data security risks. In your office, you likely have many high-value items that are integral to your operations (e.g., workstations, computer monitors, furniture, etc.). Inadequate planning can increase the risk of damage to these physical items during transit and may even increase the chance of theft. While it won't cost a ton to replace a lost or stolen laptop, you must also think about the lost revenue from employee productivity.

In addition, when you're improperly packing and moving IT equipment and sensitive documents, that can elevate your risk of data breaches and loss. Depending on your industry, the loss of those digital resources can spell disaster for your business.

To overcome these security concerns, you can work with your office movers to develop a detailed action plan for packing, loading, and transporting all your possessions to minimize the risk of theft or loss. They will even provide recommendations on how to mitigate damage during transit and keep your digital resources safe and secure from start to finish.

Miscommunications with Staff and Vendors

Moving is always a big deal, and many employers fail to effectively inform their workforce about the move. Miscommunications about timelines, employee expectations, and reasons for the move can precipitate widespread confusion among your workers and a lack of cooperation. The last thing you need in the days and weeks leading up to your move is a stubborn workforce that doesn't help and resists the change of scenery. Plus, those miscommunications can lead to employee turnover and low morale.

To make sure everyone is on board with the new office space, create a highly detailed communication plan to share iterative announcements and reminders, and give your employees the opportunity to share their concerns. This proactive approach will ensure a smoother experience with your commercial office movers.

Get an In-Person Estimate from our Office Movers in Denver

With over two decades of professional moving experience throughout Colorado and the rest of the country under our belts, you'll be in the best of hands with Amazing Moves. Our full-service commercial movers can provide packing, storage, and transportation services for your entire business, no matter how big or small your organization may be. We understand how to pack specialty items like monitors and IT departments properly, and we utilize specialized tools and techniques to move items quickly, efficiently, and safely. With our team at your back, you can rest easy knowing that you'll get an amazing moving experience.

Contact Amazing Moves today to get your FREE in-person estimate from our skilled office movers in Denver.