Monday, 27 May 2024 09:41

Planning an Office Move: Tips from Commercial Movers in Denver

Has your current office become too small for your entire team? Are you tired of your current property management team? Whatever your unique case may be, moving to a new office can feel like a daunting challenge. Planning is the key to your success, and our commercial movers in Denver, CO will help you jumpstart your organization process with some key insights.

While moving is easier for smaller businesses, all sizes of companies will need a comprehensive plan when moving facilities to ensure a smooth relocation and minimal disruptions to daily operations.

How to Plan Your Move with Commerical Movers in Denver, CO

Don't assume that moving from one office to another is just like a residential relocation! A commercial move is a whole other beast of its own that typically requires much more thought and coordination because there are many complex parts to the puzzle. Fortunately, you can make things easier for your company with these essential tips.

Start Planning Up to a Year in Advance

Once you've decided that it's time to move your team out of your current facility, set a moving date that's 6 to 12 months out from now. Why? Because you have a lot of things to do between now and then, such as:

  • Touring and comparing new office spaces, and deciding on your new location
  • Decommissioning your old office (e.g., repairs/restorations, cleaning, removing signage, etc.)
  • Assessing, fixing, and replacing your current furnishings and equipment
  • Preparing the new space for your team with custom tenant finishes or other changes

By jumpstarting the planning process sooner rather than later, you'll ensure all bases are covered and minimize the risk of delays or other issues.

Set a Budget and Stick to It

Moving can be an expensive process, especially when you have tons of equipment and employees to relocate. As such, you need to be mindful of how much you can afford to spend on moving services and supplies. But those aren't the only expenditures to consider. You'll need to consider other costs, like:

  • Repairs and restorations in your old office
  • Insurance and security features during the move
  • The deposit for your new space
  • IT, A/V, and equipment setup fees

And don't forget to account for the costs of your office movers in Denver too. Those services will be essential for your big day.

As you review your allocated budget, you'll also need to think about where you can scale back to save some cash and how the purchasing process will work. Who will make all the move-related purchases? And how will the vendors be paid? Figuring all that out in advance will save you a headache down the line.

Overcommunicate with Your Employees

It's better to be overprepared than underprepared, especially when it comes to the moving process. You cannot wait until the last minute to surprise your workforce with the details of your office move. If you fail to properly and effectively communicate the upcoming changes to your workers, you risk alienating them and causing many employees to quit. Trust us: starting at your new office with fewer employees will cause massive disruptions to your daily operations.

For those reasons and many others, you should create a highly detailed communications plan for your office move. It's best to give your employees plenty of heads-up and overcommunicate the details of the transition multiple times. This will give your workers ample time to understand the reasons for the move, come to terms with the changes, provide feedback, ask questions, and get ready. Here's a great simplified communications plan to get you started:

  • 4 months before your move – Send multiple emails of the plan to your entire team.
  • 3 months before your move – Schedule in-person meetings with the entire team to discuss the timeline, reasons for the move, key features of the new office, and answer questions from the staff.
  • 2 months before your move – Meet 1-on-1 with any disgruntled employees to ensure their concerns are heard and their questions are answered.
  • 1 month before your move – Distribute weekly email updates to your workforce to keep everyone in the loop and the move at the top of mind for all.

Get Your Estimate from our Office Movers in Denver

If you want to experience a truly amazing transition to your new office space, Amazing Moves is the best place to call. Our full-service movers specialize in commercial moving services, and we bring over 20 years of industry experience to the table. Our commercial movers in Denver, CO will go the extra mile to assist with your office relocation at every turn, and we can even provide expert insights to support your management of this project.

Contact Amazing Moves today to get your accurate in-person estimate from our skilled commercial movers.